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Division of Agricultural Sciences and Natural Resources

Oklahoma Cooperative Extension Service

Oklahoma State University

College of Agricultural Sciences and Natural Resources

Oklahoma Agricultural Experiment Station

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INITIATIVE FOR THE FUTURE OF RURAL OKLAHOMA
LEADERSHIP PROGRAM

  • Participant Recruitment and Selection
    • Recruitment of potential participants
      • Characteristics of Potential Participants
      • Developing a Selection and Notification Process
      • Recruiting Participants
      • Checklist for Participant Recruitment, Selection and Notification
    • Sample worksheets, letters, etc.
      • Sample Letter-- Invitation to Nominate
      • Sample worksheet for identifying Leadership Program participants
      • Sample worksheet for identifying influential community-based groups
      • Sample worksheet for identifying geographic distribution of Leadership Program participants
      • Sample Letter --You've Been Nominated
      • Summary sheet of selected participants
      • Sample letter of congratulations to selected participants
      • Sample Letter -- You've Been Selected
      • Sample Letter -- Not Selected
      • Sample Participant Commitment Form


     

    Developed by Renée A. Daugherty, Ph.D.and Sue E. Williams, Ph.D.
     
     
     
     

    Some material adapted from:
    Palmetto Leadership / Christopher M. Sieverdes, Ph.D., Clemson University
    and
    Developing Community Leadership - The EXCEL Approach (Experience in Community Enterprise and

    Leadership Development) / University of Missouri Outreach and Extension

     

     

    Characteristics of Potential Participants

    Who Should Participate?

    The early observations and discussions that stimulated the program should help you answer this question.  Where are the gaps in the leadership structure?  The criteria and policies you develop for participation should be consistent with the long-range goals and the mission of the program.  If you are committed to broadening the leadership base in your community and seeing leadership developed at all levels, then you must deliberately recruit and select participants that represent this philosophy.

    Emerging leaders are often the focus of community leadership programs.  Leadership programs often require potential participants to have some level of demonstrated leadership even to fit into the “emerging” category.  The most established leaders rarely apply for community leadership programs – they are more likely to serve as presenters or mentors.

    Leadership programs may choose to focus on emerging leaders, current leaders, or a mixture of both.  Be sure the focus is clear to everyone from the beginning, as well as the reasons behind it.  For example, if people believe the program is for established leaders but none participate, the program will be labeled a failure – even if the steering committee intentionally selected only emerging leaders.

    Do you guarantee a spot in each class for sponsors that make major financial contributions to the leadership program?  Most programs agree that this is a dangerous policy, and it makes it very difficult to provide the kind of diversity most programs want.

    Representing Community Viewpoints

    Communities are becoming increasingly heterogeneous in both social makeup and range of values and viewpoints.  The criteria for participation and the participants selected for the leadership program should reflect that diversity.

    Leadership programs that are concerned with a particular community issue, such as human relations, may choose to target certain groups for “over-representation”.  For example, if race relations is a particular community concern, a program may have a 50-50 balance of whites and minorities in the leadership class, even though this ratio is not an accurate reflection of the community as a whole.

    The level of learning and the overall impact of the program are increased by including a balance of male and female participants, as well as people with a variety of backgrounds and experiences, such as:

  • Occupations
  • Ages, including older youth
  • Life experiences
  • Social, religious and political orientations
  • Ethnicity
  • Income levels
  • Length of time in the community (some programs require that applicants have lived in the community a specified amount of time, such as a minimum of one to three years)
  • Geography
  • Employment status (retirees, volunteers, full-time employed persons, etc.)
  • Private sector:  large business, small business, professions, agriculture, organized labor
  • Non-profit sector:  human service agencies, arts, education, religious/spiritual community, hospital
  • Public sector:  local government, court/judicial
  • When such diversity is present, people begin to understand the different cultures and values within their own community, which aids in working together toward common goals.  In their community leadership roles, graduates of the leadership program will work with a wide array of differences within the community.  Therefore, when fellow leadership class members represent a variety of viewpoints, interests, values and beliefs, program participants can practice effective ways of working with those differences during the leadership program and gain a better perspective on the needs and thinking of the entire community.

    Consider a leadership program that includes adults, high school students or other young people, older adults and the newly retired.  Some communities have found teenagers to be among their most enthusiastic participants.

    Expectations of Participants

    Leadership development should be a partnership in which each program participant both learns from and teaches the others.  To achieve this participation, it is helpful to develop and clearly communicate expectations of participants.  Some possible expectations include the following:

    • Consistent attendance
    • Active participation
    • Signed contractual agreement to attend and participate
    • Support of participant’s family members and employer (formal commitment for employer to sign)
    • Keeping current on reading assignments and other tasks
    • Keeping an open mind
    • Willingness to challenge the status of current situations
    • Openness to new ideas, concepts and different values
    • Fees paid by due date unless prior arrangements have been made

    Class Size

    Class size is not necessarily determined by the community size.  Class size should be appropriate for the outcomes you desire.  Most community leadership programs find 20-30 people the most workable class size.  Fewer than 20 persons can limit the range of diversity and viewpoints, and over 30 may inhibit effective group interaction, reflective discussion and learning.  While a larger class size can be a way to increase revenue, classes over 30-35 persons appear to diminish the quality of the leadership development experience.

    One program determines the class size by the number of people who fit on the bus available to that program.  Another program in a small, rural community bases class size on the size of available meeting rooms.

    Inclusiveness and diversity may determine class size.  Programs strive to include people in each leadership class that are representative of important sectors and categories in the community.  To avoid “tokenism” and to allow a valid voice, programs often find it meaningful to have more than one representative from each of the categories – this is important to the comfort of individual participants, and it is essential if a program wants to discuss and explore tough issues such as racism, sexism or ethnic stereotyping.

    Meaningful conversations and trustful relationships among participants are important outcomes for many programs, especially with leaders from sectors of the community other than their own.  Many programs target participation by individuals from sectors that are least likely to interact under “normal” conditions, but where the potential for fruitful interaction is high.

    Developing a Selection and Notification Process

    Selection Criteria

    If you have more applicants than openings in the class, how will you choose among them?  Decide on selection criteria before beginning recruitment and develop written guidelines.  Base the selection criteria on the overall program goals and participation criteria – for example, are more women or young people needed for local leadership in your community?  County-wide programs may want to include people from as many towns as possible.  Sample selection criteria may include the following:

  • Balance of male and female participants
  • A cross-section [total class] of the community regarding age, race, ethnic or cultural background, occupation and geography.
  • Concern for community well-being
  • Some level of demonstrated leadership
  • Interest in developing leadership ability
  • Commitment to attend all sessions
  • Commitment to become involved in building community and community development
  • Hand-picked vs. Application Process

    Some leadership programs prefer to hand select the program participants, while others use an application process.  The choice is yours.

    If you decide to use an application process, develop an application form to gather information that will help you make selection decisions.  The application can be part of the program’s informational brochure or a separate piece.  Link the items on the application form to the selection criteria that your leadership development program considers important.  Remember – only ask for information that is needed!

    Keep the application form as simple as possible – many programs use a one-page application and ask that a resume and letters of recommendation be attached.   Elaborate application forms may send messages of exclusivity or elitism that some potentially valuable participants may find offensive.  Strive to develop a form that engages rather than intimidates people – especially if you are working for diversity in your program.  For example, emerging or potential leaders may not have a long list of honors, so do not leave a lot of space to answer this question.  Many programs no longer ask for resumes – they found that applicants would “go for length” and duplicating long applications for the selection committee becomes expensive.

    You may want to develop a scoring sheet for reviewers as a companion to the application form.  The sheet should be based on the selection criteria and can help reviewers review the application during the selection process.

    Selection Process

    The selection process is never easy, so keep it simple by avoiding unnecessary steps that do not help you make choices.  Be aware that the selection process itself sends a strong message about your program.  Lengthy review processes may send messages of exclusivity or elitism that some potentially valuable participants may find offensive.

    Smaller communities often find they do well with a much less elaborate selection process.  They work to reduce the perception of competitiveness and take advantage of the likelihood that most applicants will already be known by one or more members of the Selection Committee.

    Selection Committee.  It is recommended that you identify a Selection Committee – a committee of 3-4 persons usually works well.  Many community leadership programs choose to keep the committee anonymous to prevent lobbying of the group, while other programs believe that making the composition of the Selection Committee known will enhance its credibility and perceived objectivity.  Sometimes selection committee members are recruited from other communities and do not know the applicants.  The committee has the responsibility to select a representative class.

    Some leadership programs allow the program director to determine the last 3-5 members of a class in an effort to help the diversity and dynamics of the group.  This is especially helpful in small communities where the Selection Committee and the director may know potential participants.

    Application review and ranking.  Each applicant’s form should be carefully reviewed using the established guidelines, including expectations such as commitment to regular attendance.  A scoring sheet with point values may help to facilitate this step in the process.  The selection committee should select the appropriate number of persons for the class, and identify alternates should a selected applicant decline the invitation to be in the leadership class.  If there are only one or two more valid applications than slots, the selection committee might consider recommending that the class size be expanded to include them.

    To interview or not to interview.  Communities large and small use interviews, although many programs feel they can make appropriate decisions without the interviews.  Some programs interview all applicants to make sure they understand the requirements and expectations of the program, as well as to emphasize that participants are expected to take ownership of the community and make it a better place to live.  Interview questions usually relate to the applicant’s commitment to participate in the program, motivation for applying, understanding of the program, and additional interest areas.
     

    Notice of Selection, Non-selection or Deferral

    With the exception of a few programs that accept all applicants, every program will accept some applicants and must turn down others.  It is important to use consideration and wisdom in this part of the process to facilitate good relations.

    After applicants are selected, those who have been accepted should be notified and asked to confirm their participation (see sample letter at end of section).  The notification process should take place 6-8 weeks before the course begins so that selected participants will have enough lead time to clear their calendars.

    Delay notifying those who were not accepted until you have confirmation from the original group – some of those accepted may not participate and their slots can be offered to others.  Another option is to notify those not accepted that they are alternates in case of cancellation.

    A carefully worded, thoughtful letter should be sent to those not selected (see sample letter at end of section).  A phone call is an additional courtesy – it can help avoid misunderstandings and convey appreciation of the applicant, especially in smaller communities where confidentiality about who applied and who was selected is virtually impossible to maintain.  Some leadership programs ask those not accepted to defer their participation to the next class time the class is held and reserve a spot for them.  Most programs encourage people to apply for the next leadership course. Be gentle to applicants – anyone interested enough to apply is an asset to the community.

    If the applicant was nominated, some programs also write (or telephone) the applicant’s nominator or sponsor to let them know if their nominee is or is not selected.  Nominators whose nominees are not selected without explanation may simply stop nominating.

    Recruiting Participants

    One major element of a leadership program’s success is getting the right people to apply for and participate in the program based on the leadership needs of your community.  Leadership programs are postponed more often for too few appropriate participants than for lack of funding!

    To a great extent, recruitment is a personal process.  Most leadership program participants learn about the program from another person, not from the media or a brochure.  According to a recent study by the National Association for Community Leadership, 75 percent of leadership program participants said that their decision to apply for the program was influenced by a person, such as a previous participant, a boss or supervisor, an organization president or a colleague/friend.

    Some people are apprehensive about participating in a leadership program.  Be prepared to address these concerns in your recruitment efforts.  One concern potential participants often have is the time commitment.  Some may question whether the program would be worthwhile, while some may be concerned that they will not measure up to the expectations of community leadership.

    Recruitment begins informally when committee members discuss the program with others, and the process continues with more formal recruitment efforts such as nominations, brochures and advertising.  Recruitment efforts and materials should be inviting and accessible to the people you wish to attract.  Recruitment should start several months before the leadership course begins to that potential participants have enough lead time to clear their calendars.

    The following steps and tips are recommended:

  • Have the committee prepare a preliminary list of potential participants from among those they know.  The more diverse the committee, the easier it is to reach potential applicants.
  • Outline a recruitment plan.  Include a time line and identify who will do what.  Strategies can include the following:
  • Nomination process
  • Informational brochure
  • Word-of-mouth publicity
  • News media, news releases, advertising
  • Speakers Bureau – brief recruitment presentations and appeals to organizations, employers, etc.
  • Follow-up telephone calls
  • Develop an informational brochure about the leadership program and the upcoming course.  In addition to general information about the program and its purpose as well as it goals/objectives, be sure to include the following:
  • Reasons why a person would want to participate, such as:
  • To increase awareness of community issues
  • To network with other leaders (established leaders as well as leadership class participants)
  • To give something back to the community
  • Expectations of Participants
  • Selection Criteria
  • Course content
  • Dates/times of the upcoming course sessions (so participants can check calendars for availability)
  • Fees
  • Develop a Nomination Letter (see sample letter at end of section) that can be personalized with the name of the potential participant and [optional] the name of the nominator.  Send the personalized letters to the preliminary list of potential participants.
  • Prepare a list of employers and organizations that might nominate potential participants.  Include alumni, clubs, schools and the spiritual community.  Develop an Invitation to Nominate Letter (see sample letter at end of section) to request nominations and send or hand deliver to the list.  Ask them to share information with their employees or membership through newsletters, announcements, bulletins, or other means.  Offer to make a presentation to explain the leadership program and answer questions about it.
  • Make follow-up telephone calls to potential participants and those contacted to suggest nominees – most people participate in leadership programs because someone personally encouraged them to get involved.
  • Disseminate information widely to ensure that all community members have the opportunity to apply:
  • Arrange for Speakers Bureau to recruit at organization meetings, board meetings, employee meetings, etc.
  • Prepare a news release.
  • Media publicity.  Involve the local news media in informing people in detail about the leadership program and its purpose.  Contact them ahead of time to find out what information is needed, in what form, and what time frame.  Strategies could include:
  • Local newspapers:  articles; public service announcements; steering committee meeting with editorial board of the newspaper
  • Local radio:  public service announcements; community talk show interviews; interview for local news
  • Television:  public TV; public service announcements; community talk show interviews; news story
  • City or regional magazine
  • Newsletters:  Chamber of Commerce; in-house newsletters available to steering committee and sponsors/supporters; alumni newsletters
  • Purchase an advertisement in the local media.
  • Contact organizations with member or employee newsletters or newspapers and submit the news release.  Do this early as this type of communication may be less frequent (quarterly, bi-monthly, etc.).
  • Provide a personal response to all inquiries.
  • Checklist for Participant
    Recruitment, Selection and Notification

    • Set guidelines for participant recruitment based on program goals and objectives (8-10 months prior to target date for beginning program).
    • Form a Recruitment Committee.
    • Identify a Selection Committee.
    • Determine selection criteria and process with the approval of the full steering committee.
    • Determine opening and closing dates for application.
    • Develop application form and contractual agreement form.
    • Develop a descriptive brochure.
    • Develop letters for recruitment, nomination, acceptance and deferral.
    • Print letterhead and brochure.
    • Mail recruitment letters and make personal contacts (6 months before start of program).
    • Distribute recruitment information to media, businesses, organizations and other appropriate outlets.
    • Review applications and select participants.
    • Notify applicants of acceptance or deferral.
    • Prepare list of participants.
    • Ask appropriate officials (state legislators, county or municipal officials, employers, etc.) to write letters of congratulations to those accepted.

    NOTE:  Monitor the number, source and quality of applications being received, and inform the Steering Committee of progress.  A shortfall of applications will affect all other plans.
     

    Sample Letter -- Invitation to Nominate




     

    Dear _________:

    Leadership Stillwater Class X - WHAT AN EXPERIENCE! Remember the people you met and the things you learned? Remember how much fun it was?

    Applications for Class XII are available to the public (Date). As distinguished alumni, you are receiving an advanced copy of the application. This class will run from (Date) and includes some exciting changes from previous years.

    To ensure Leadership Stillwater continues to have strong representation from all areas of our community, we need your help. Do you know someone who might enjoy the experience of learning about our community and the leadership opportunities we have? Please take a moment to give the enclosed application and brochure to someone you think has potential to contribute leadership skills in our community or to someone that is already active and would make a great class member.

    Keep the tradition going strong by helping us to recruit quality leaders for this program.  If you need additional information, please contact either of us.

    Sincerely,

    Name
    Telephone
     

    ___________________________________________________________________________________________
     
     
     

    Sample Worksheet for Identifying Leadership Program Participants to Be Recruited

    Distribute this worksheet to Advisory Committee members to generate names of potential participants.
     
     

    Identifying Potential Leadership Program Participants

    As a respected local leader, you're in a position to identify other persons who make things happen in our community and county. Please help the Leadership Program identify key individuals in the different community sectors noted. The source of information will be kept confidential. List as many different names as possible, including locally recognized influential or potential leaders representing the various demographics of this geographic area. A person's name may appear in more than one area of expertise. 

     

    Business & Industry

    Education/Schools

    Local Government

    Banks/Finance

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

    ________________

           

    Medical/Health

    Public Safety

    Social Services

    Utilities

    ________________

    ________________

    _______________

    ________________

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

           

    Chamber of Commerce

    Faith Community

    Civic Group/Club

    Media

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

           

    Local Officials

    Recreation

    Tourism

    Appointed Officials

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

           

    Special Interests

    Town A

    Town B

    Town C

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

    ________________ 

     


    II.Sample Worksheet for Identifying Influential Community-based Groups

    Distribute this worksheet to Advisory Committee members to generate names of groups that could

    nominate potential leadership program participants.


     

     

    Identifying Influential Community-based Groups

    Institutional Sectors within the county area can provide excellent candidates for participation in our local leadership program.  The sectors include the following:  Banks/Finance, Chamber of Commerce, major business, significant property owner, key politician(s) or elected official(s), the faith community, activist group, media, or other stakeholders.  This is not an exhaustive list. 

    List in a rank order the five most influential organizations and groups in the county that have a significant impact on communities.
    1. ___________________________________
    1. ___________________________________
    1. ___________________________________
    1. ___________________________________
    1. ___________________________________
    Honorable mention
    1. ___________________________________
    1. ___________________________________
    Notes:


     
     
     
     
     
     

     

     



     
     

    III.Sample Worksheet for Identifying Geographic Distribution of Potential Leadership Program Participants

    Distribute this worksheet to Advisory Committee members to generate names of potential leadership

    program participants.


     

     

    Identifying Geographic Distribution of Potential Leadership Program Participants

    List emerging or potential leaders from all geographic areas to be reached by the Leadership Program.  It is appropriate to list names appearing in an earlier list.

     
    Community/Town/Village Area:
    Community/Town/Village Area:
    Name: [_______________________]
    Name: [__________________________]
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    Community/Town/Village Area:
    Community/Town/Village Area:
    Name: [_______________________]
    Name: [__________________________]
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
     
     
    Community/Town/Village Area:
    Community/Town/Village Area:
    Name: [_______________________]
    Name: [__________________________]
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________
    ___________________________________ 
    ___________________________________
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
     
     
    Community/Town/Village Area:
    Community/Town/Village Area:
    Name: [_______________________]
    Name: [__________________________]
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 
    ___________________________________ 

     


    Sample Letter -- You've Been Nominated




     

    Dear Name:

    Congratulations! You have been nominated for Leadership Stillwater Class XII.

    Please take a few minutes to review the enclosed material. You will find Leadership Stillwater is an intensive community leadership development program designed to prepare you for positions of community involvement and civic leadership. A brochure, application, and calendar of events for the upcoming class have been enclosed.

    Please complete the application and return it no later than (Date). If you will not be submitting an application for yourself, help us identify others who are also well suited for the program and encourage them to apply.

    If you have questions or need further information, please call (Phone). Leadership Stillwater is truly an experience you don't want to miss; submit your application today.

    Sincerely,

    Name
    Title
    _______________________________________________________________________________________________
     

    Summary Sheet of Selected Participants
    (Demographics, Geography, Sector of Activity) 


     

    Participant’s Name 

    Race/Sex 

    Town/Location 

    Occupation/Activity

     

     

     

     

     

    1. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    2. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    3. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    4. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    5. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    6. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    7. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    8. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    9. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    10. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    11. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    12. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    13. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    14. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    15. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    16. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    17. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    18. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    19. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    20. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    21. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    22. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    23. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    24. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    25. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    26. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    27. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    28. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    29. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    30. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    31. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    32. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    33. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    34. 

    _________________________ 

    ________ 

    _______________ 

    ____________________ 

    35. 

    _________________________ 

    ________ 

    _______________ 

    ____________________

     



     
     
     

    Sample Letter of Congratulations to New Participants

    (date) 
     
     

    (Inside Address) 

    Dear _______: 

    Congratulations!! You have been selected to participate in the Initiative for the Future of Rural Oklahoma Leadership Program for (insert geographic area) for the class of  (insert year).   This is a special opportunity to enhance your leadership skills and help the citizens of your community achieve shared goals through community development. 

    You were selected by peers who serve on the Initiative for the Future of Rural Oklahoma Leadership Program Advisory Committee for (insert geographic area). This Advisory Committee recognizes the leadership qualities you have already demonstrated as well as your potential to make a sustainable contribution to the welfare of the area. You have an opportunity to assist in shaping the future development of (insert geographic area) with a cross-section of leaders.  We are extremely proud to have you participate with us in this leadership and community development experience. 

    An outline of the program schedule is attached for your information. A registration fee of $_______ and the completed commitment form should be signed and returned to the address below prior to (insert date). The registration fee is used to pay for materials, lunches, breaks, speakers, and any other costs incurred during the class.  Please make checks payable to (insert name of payee). 

    (Local name) Fund 

    P.O. Box ( ) 

    (Town), OK(zip code) 

    We are proud and excited to have you participate in this outstanding program. 

    Sincerely, 
     
     

    (Coordinator's Name) 

    (Title) 

     

     


    Sample Letter -- You've Been Selected



     

    Dear Name:

    Congratulations on your selection to Leadership Stillwater Class XII!

    You have already demonstrated the leadership qualities this program seeks to build in its participants; this is evident from your application. It is the hope of the Stillwater Foundation for Progress Board of Directors that Leadership Stillwater will help you further develop these skills and provide a unique learning experience through both the classroom and workshop environments.

    Most of the sessions will be informal and are designed to encourage interaction among participants and faculty. We urge you to take full advantage of the frequent opportunities for group and breakout discussions and question and answer intervals to explore the future of our community and your role in shaping that future. Faculty and members of the Leadership Stillwater committees are available to assist you at any time.

    Above all, we hope that Leadership Stillwater proves to be a meaningful and enjoyable experience for you.

    Sincerely,

    Name
    Title

    _______________________________________________________________________________________________

    Sample Letter -- Not Selected



     

    Dear Name:

    Thank you for applying for the Leadership Stillwater Class XII program sponsored by the Stillwater Foundation for Progress.

    The record number of qualified applicants far exceeded the positions available this year. Therefore, the task of selecting participants for the program was not an easy matter for the selection committee. I regret to inform you that you were not selected for the Leadership Stillwater program this year. At the same time, I want to express our appreciation for your interest and strongly urge you to consider applying for the next Leadership Stillwater program. Many of the Class XII participants that were selected this year had applied more than one.

    Again, thank you for your interest and we hope you will submit your application again for Class XIII.  We encourage you to continue your support and leadership activities for the ongoing progress of the community.

    Sincerely,

    Name
    Title

    ____________________________________________________________________________________________
     
     

     SAMPLE PARTICIPANT COMMITMENT FORM

    I hereby commit to becoming a member of the Initiative for the Future of Rural Oklahoma Leadership Program for (insert geographic area) Class of (insert year).  I understand that the program begins with an all day retreat on (date), continues for (number of months) from (starting date) to (ending date), and concludes with an all day retreat on (date).  The graduation ceremony is scheduled for (date) at (place).  The program consists of (number) hours of instruction.  I agree to attend at least (percent) of the class sessions in order to receive a certificate of graduation. 
    I have enclosed a check in the amount of $_______ to cover the cost of registration. 
    I hereby submit biographical information which can be shared with other members of the Initiative for the Future of Rural Oklahoma Leadership Program class. 


     

     
    Name:
     
     

    Address:
     
     

    Telephone:
     
     

    FAX:
     
     

    E-mail:
     
     

    Race:
     
     

    Gender:
     
     

    Job Title/Occupation:
     
     

    Name of Employer/Activity:
     
     

    Other Community Activities:
     
     
     

     


     

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